Privacy Policy 2018-08-02T13:02:10+00:00

Privacy Policy

Who we are

Discovery Events was launched in 2007 based in Cheshire, UK, also comprising sister division, Discovery PR. Discovery delivers strategic and integrated communication solutions to clients worldwide through event and exhibition design and management, PR, marketing and corporate communications.

Overview

By sharing your Personal Data with us, you can receive information that will support you and be of interest to your objectives in the work place. This Privacy Policy describes the ways in which your Personal Data is collected and used by Discovery Events Limited (the data controller).

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

It is your responsibility to review and understand this Privacy Policy prior to providing your Personal Data to us. You also should review our Terms and Conditions. If you do not accept and agree to the Privacy Policy and/or Terms and Conditions, please email ‘OPT OUT’ to info@discoveryeventslimited.com  to  no longer receive communication from us.

Our Privacy Policy and Terms and Conditions will change from time to time. Modified policies will be posted on our website. When you access or use our website or otherwise engage with us, you accept and agree to the most current Privacy Policy and set of Terms and Conditions. It is your responsibility to be aware of any such changes. This policy is effective from 23 May 2018.

Collection of Personal Data

To provide our services and website and for the other purposes set out in the ‘Use of Information’ section below, we collect and process Personal Data from our media contacts, customers, potential customers and users of our websites. We may collect information from you such as, but not limited to, your name, email address, mailing address, phone numbers, payment information, employment information, demographic information, information related to your professional qualifications, and information about your use of our services (“Personal Data”). You are not required to provide us with all the Personal Data listed above, but if you do not do so, we may not be able to effectively provide you with our services and information. In certain circumstances, you will need to provide us with specific categories of Personal Data (including name, email address and payment information) to enter into a contract with us and for us to perform that contract.

Why we collect and how we use your Personal Data

We may use your Personal Data in, but not limited to, the following ways:

  • To provide our services to you, and to manage those services as you use them. For example, we will send you reminders of upcoming deadlines or information about any developments.
  • To process payments from you (including, but not limited to, payments for any services and other fees.
  • To process payments to you (including, but not limited to, refunds or the reimbursement of expenses).
  • To enhance and improve our services and to request your participation in surveys, focus groups, or other initiatives which help us to gather information used to develop and enhance our services, and research into the profession more generally.
  • Internal purposes, such as website and system administration or internal audits and reviews.
  • To communicate with you regarding services that may be of interest to you.
  • To respond to your requests and enquiries.
  • To comply with applicable law(s) (for example, to comply with a search warrant or court order) or to carry out professional ethics/conduct investigations.
  • From time to time we may provide internal statistics about the usage levels of our website and other related information, but these statistics will not include information which will allow you to be identified.
  • We may use the information you provide to us and which we obtain from other sources to better understand your interests, so we can try to predict what other services and information you might be most interested in. This practice is called “profiling”, which we do to better enable us to tailor our interactions with you to make them more relevant and interesting.

We process your Personal Data for the above purposes on the following legal bases:

  • When it is necessary to comply with a legal obligation.
  • Where such processing is necessary to carry out our contract with you or in order to enter into a contract with you.
  • Our legitimate interests, in which it would be reasonable for you to expect us to process your Personal Data for the purposes of providing and enhancing the provision of our services and information.
  • The consent of the data subject.

We will retain your information for a minimum of 18 months, unless stated otherwise, we will then review our data management and connect again with all relevant contacts for re-consent to be confirmed. This period of retention is subject to our review and alteration.

Your Communication Preferences

We strive to provide you with relevant and useful information related to our services and industry news. You can update your communication preferences at any time by emailing info@discoveryeventslimited.com. You can stop receiving emails from us and be taken off our database by replying OPT OUT at any time.

Sharing your Personal Data with third parties

We do not sell data to third parties. However, sometimes names and organisations of event delegates, but not their contact details, are shared with event sponsors.

We may disclose your Personal Data to third parties from time to time under the following circumstances:

  • You request or authorise the disclosure of your Personal Data to a third party.
  • Your Personal Data is disclosed as permitted by applicable law and/or in order to comply with, for example, a court order.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Cookies

On May 26th, 2012, a new Cookie Law governing the use of cookies by websites came into force in Europe. By default, web pages really don’t have any ‘memory’. Cookies tell the server what pages to show the user, so the user doesn’t have to remember or start navigating the site all over again. Cookies act as a sort of “bookmark” within the site. This website uses cookies for the following purpose:

– To collect information about how visitors, use our website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works, e.g. Web analytics — where the data collected is limited to the website operator’s use only, for managing the performance and design of the site.

 

How we use cookies

We may obtain information about your interactions with Discovery owned websites and general internet usage by using a “cookie” file.

A cookie is an element of data that a website can send to your browser, which may then be stored on your hard drive. You can choose to not receive a cookie file by enabling your web browser to refuse cookies or to prompt you before you accept a cookie. All major browsers allow you to block or delete cookies from your system. To learn more about your ability to manage your preferences related to cookies, please consult the privacy features within your browser.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

In general, you can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Security and Other

We use reasonable measures to strive to safeguard and secure the Personal Data shared with us. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. However, we do not accept responsibility for the security of any devices you may use to share it with us. Our security practices, processes or technology do not guarantee absolute security of your information and you should take all normal personal precautions such as, but not limited to, not sharing passwords, closing browsers, and not using public networks (e.g., internet cafes, etc.).

Any transmission of personal information to us is at your own risk.

Parents and Children

We do not knowingly collect personal information from children under the age of 13. Parents have the right to terminate the details of a child under the age of 13 by contacting us using the information listed at the bottom of this policy.

Subject Access/User Rights

As a data subject, you have the following rights:

  • The right to be informed about how we use your Personal Data.
  • The right of access to your Personal Data and the right to have your data corrected or erased (which must be balanced with other rights and obligations).
  • The right to restrict processing of your Personal Data.
  • The right to not be subject to any decision based solely on automated processing of your Personal Data.

You also have the right to lodge a complaint about the processing of your Personal Data carried out under this Privacy Policy, with the ICO or relevant other supervisory authority.

Contact us

If you need to get in touch with us about this Privacy Policy or your Personal Data that we process, please contact:

PR Enquiries: info@discovery-pr.com

Event Enquiries: info@discoveryeventslimited.com